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MEETING OF THE ESC COUNCIL
Thursday, September 16, 2004

Present: Titular Members and Executive Committee

Agenda

1. Presence of a quorum
2. Appointment of the Election Chairperson and Tellers
3. Next ESC General Assemblies
4. Elections
5. Titular Members
6. Resolutions
7. Discussion

1. Presence of a quorum

Entitled to participate: Titular Members (39), Observers (3), and Executive Committee members (13) for a total of 52 votes.

Executive Committee: C. Eva, J. Zschau, B. Feignier, M. García-Fernández, A.B. Walker, M. Stucchi, A. Shapira, C.-I. Trifu, M. Grad, G. Papadopoulous, R. Musson, I. Cecic, A. Ansal, C. Browitt, B. Dost, P. Suhadolc (all members were present).

M García-Fernández ascertains the presence of the quorum. 38 members of the Council out of 52 were present and one observer.

2. Appointment of the Election Chairperson and Tellers

C. Browitt is proposed as Election Chairperson, Tina Larsen and Polona Zupancic as tellers. The proposal is approved.

3. Next ESC General Assemblies

At the ESC Council meeting in Genoa it was recommended that we hold a joint ESC/EAEE in Geneva in 2006. Following the approval by the EAEE at their meeting in London (also in 2002), the ESC confirms this strategy.

M García-Fernández informed the Council that a letter of invitation from the Instituto Geográfico Nacional, Spain, has been received by the ESC Bureau for the organisation of a joint SSA/ESC General Assembly in Toledo in 2008. A. Roca read the letter of invitation to the Council and outlined the situation in which the Assembly would be held, the wider environment and the historical context of the city. From the floor, G Papadopoulous commented that if the invitation from Toledo did not go ahead then he would be delighted to offer Crete as the venue for the 2008 General Assembly of the ESC, to be organised by the Institute of Geodynamics / National Observatory of Athens, jointly with academic institutions in Crete.

K. Makropoulous asked how big Toledo was and did it have the necessary facilities to accommodate such a joint meeting. A. Roca explained that Toledo had sufficient facilities to run such a conference. F. Scherbaum explained he was on the SSA Board of Directors and that he thought a joint meeting with SSA would be good for both parties. He explained that SSA was similar in size to ESC and, therefore, the number of delegates would be around 800 people. C. Browitt said that if SSA agrees at their meeting in April, then an acceptable date should be found. F. Scherbaum opened to the floor some discussion about the joint meeting. It was noted that if the American participants do not reach 50% then it wouldn’t be good for ESC. I. Cecic noted that SSA have meetings in spring and ESC in September and that she was in favour of a September meeting to avoid EGU and the summer heat. C. Browitt asked F. Scherbaum to take this back to the SSA committee. D. Giardini said that it should be advertised in advance. There being no objections to a public vote, C. Browitt asked the Council for a show of hands for a joint meeting with SSA/ESC in 2008. 37 votes in favour, 0 against, 1 abstention. F. Scherbaum will take this forward to the next meeting of the SSA Board of Directors. C. Browitt also noted that in the event that the joint meeting was not agreed with SSA for a convenient data (September being preferred), then the Greek offer would become firm but would need to compete with others proposed by the 2006 Assembly.

4. Elections

The Election Chairperson, C. Browitt asked the Nominating Committee to present the candidates for the Bureau in sequential order. He asks the Council if they have any objections to a show of hands. No objections were raised from the floor.

The President of the Nominating Committee P Suhadolc presented the candidates in sequential order.

Results of the elections:

- Bureau:

President: C. Eva was presented as candidate. No further candidates were raised from the floor. Election was carried out by show of hands. C. Eva was elected (votes: 36 yes, 0 no, 2 abs.)

Vice-Presidents: For the first of the two Vice-presidents J. Zschau was presented. No further candidates were raised from the floor. Election was carried out by show of hands. J. Zschau was elected (votes: 37 yes, 0 no, 1 abs.)

For the second of the two Vice-presidents J. Zahradnik was presented. No further candidates were raised from the floor. Election was carried out by show of hands J. Zahradnik was elected (votes: 37 yes, 0 no, 1 abs.)

Secretary General: M. García-Fernández was presented as candidate. No further candidates were raised from the floor. Election was carried out by show of hands. M García-Fernández was elected by show of hands (votes: 37 yes, 0 no, 1 abs.)

Assistant Secretary: D. Faeh was presented as candidate. No further candidates were raised from the floor. Election was carried out by show of hands. D. Faeh was elected by show of hands (votes: 38 yes, 0 no, 0 abs.)

- Subcommissions

SC-A: M. Stucchi was presented as candidate. No further candidates were raised from the floor. Election was carried out by show of hands (votes: 37 yes, 0 no, 1 abs.). M. Stucchi was elected.

SC-B: A. Shapira was presented as candidate. No further candidates were raised from the floor. Election was carried out by show of hands (votes: 37 yes, 0 no, 1 abs.). A. Shapira was elected.

SC-C: A temporary solution of electing an ESC Vice President to this position was proposed as no other candidate was presented. No further candidates were raised from the floor. Election was carried out by show of hands (votes: 23 yes, 3 no, 9 abs.). Vice President of ESC was elected on a temporary basis. (C. Trifu the outgoing Chairperson of SC-C, after having served 3 terms, explained that owing to the limited time he had available to attend the ESC meeting (one day) he has been unable to consult fully with and find a replacement for himself as chairperson. Other key people were unable to attend the SC-C meeting and, therefore, we were faced with an unusual situation. After some general discussion, it was agreed that the Council should mandate the Bureau and SC-C to fill this position and report it at the 2005 ESC Executive meeting in April next year or earlier. Until then the position would be filled by an ESC Vice president).

SC-D: M. Grad was presented as candidate. No further candidates were raised from the floor. Election was carried out by show of hands (votes: 37 yes, 0 no, 1 abs.). M. Grad was elected.

SC-E: G. Papadopoulos was presented as candidate. No further candidates were raised from the floor. Election was carried out by show of hands (votes: 32 yes, 0 no, 3 abs.). G. Papadopoulos was elected.

SC-F: R.M.W. Musson was presented as candidate. No further candidates were raised from the floor. Election was carried out by show of hands (votes: 35 yes, 0 no, 1 abs.). R. M.W. Musson was elected.

SC-G: I. Cecic was presented as candidate. No further candidates were raised from the floor. Election was carried out by show of hands (votes: 36 yes, 0 no, 1 abs.). I. Cecic was elected.
The SC chairpersons reported the changes in their Bureau and Working Groups. These changes are to be found in the SC Activity Reports.

5. Titular Members

The Bureau then proposes the confirmation of Titular Members appointed by their respective countries. M García-Fernández reports that he has received official letters of appointment for Titular Members of Albania (E. Sulstarova), Bulgaria (D. Solakov), Egypt (Y.S. El-Hadidy), Israel (R. Hoffstetter), Macedonia FYR (L. Pekevski), The Netherlands (H. Haak), Sweden (R. Roberts), and Turkey (B. Tuzel). M García-Fernández reads the names of the proposed Titular members and points out to the Council the newly appointed ones. The Council, unanimously, approves the following list of Titular Members for the Administrative period 2004-2006:

TITULAR MEMBERS 2004 - 2006